Could you use an extra 60 minutes a day?
I’m sure you could. Like most of us there is always too much to do and too little time. Here are a few simple things that you can do that, if applied collectively, will give you more productive time. When I actioned these tips I gained at least 60 productive minutes a day.
Taming the email monster
This is actually incredibly easy. Turn it off! Okay you can’t live without email but it does not have to be running in the background on auto check the whole time. Rather turn it off and check manually at set times. Set aside, say, three times a day, morning, midday and evening to check and deal with email. Give yourself ten to twenty minutes each time. If you open, scan, read, action, defer or bin you will have it under control and save yourself many minutes of interruptions. That is guaranteed.
These seem to multiply like rabbits. They all add to the clutter in your email and take time to sift through and action one way or another. Imagine there is a restriction placed on all ISP’s. You can only have a limited number of subscriptions say ten. The number is not important as long as it is significantly less than the number of lists that you are on currently. Now unsubscribe from ALL of the lists and then re-subscribe only to the ones that you absolutely have to have. Just do it. This alone will likely give you back 20 minutes a day of potentially productive time
Which comes first
Make a list of everything that you need to do. Ignore size of task, time, importance and / or urgency at this stage. When you have finished the list then sort it into priorities. Important normally outranks urgent unless the urgent is literally a ten minute task. In business anything that is geared towards generating income naturally outranks everything else, no matter how important or urgent the other items may seem at the time. That’s the list now to fit it into your day.
Schedule your day
When do you work best, morning, afternoon or evening? Know what is your most productive time and allocate time to the most important money making taste during that time. Try and allocate time to tasks in approximate forty minute chunks. Download and use a timer if it helps. Working to the clock can be a marvellous way of pushing oneself. Take a few moment break every 90 minutes. Stop what you are doing, get up and move around, change position, for about 5 – 10 minutes . Then start again on the next thing on the list. You will be surprised at how much more you get done
Schedule your tasks and working to a timer will both help with focus. The next is to avoid distractions. By now you should have turned off the email. You have, haven’t you? What’s left? The phones of course. Turn them off, put them on silent and let them take messages. Very few calls are so urgent or important that the response can’t wait an hour. If / when the mind wanders and you think of something else to do or even a solution to something that has been bugging you – just write it down and come back to what you were doing. When next you take a break you can go back to the distraction that you noted.
It all adds up
Any one of the above tips will give you back an extra 15 to 20 minutes a day. Collectively that is over an hour a day you have ‘saved’ and can now devote to being productive. Try it. What have you got to lose – an hour a day?
Get seven hours sleep a night.